I will aim to keep this update brief as we have discussed both in person and in many newsletters the transition from a voluntary HOA to a permanent member association. This transition requires the introduction of covenants. It is important to note that our covenants are being introduced solely to facilitate the transition to permanent membership status. The covenants will not dictate how you keep your yard or property. No rules are being introduced and no restrictions will be introduced. The transition to permanent or mandatory status is simply to ensure that the community has the necessary funds, and if necessary, the borrowing ability to maintain and improve our common areas and therefore improve the appearance of our community. With these necessary improvements and ongoing maintenance, our community can stay up to date with neighboring communities, and as a result help stabilize and improve home values. If our facilities and entrances are well maintained and kept updated, our community remains in high demand and home values increase. With dilapidated facilities our home values decrease accordingly.
In mid-April you will receive your annual invoice for Swim/Tennis membership, however this year the invoice will include more options of how your property will be recorded in Gwinnett County Court records. Along with your invoice, you will receive a cover letter, similar to this letter, explaining your membership options. You will also receive a website address of the newly adopted covenants and newly voted in bylaws. If you attend the meeting on April 12th, you will receive a hard copy of these documents. You will also receive a copy of the form that will be used by our attorney if you choose to record your property as being a part of the Maple Ridge covenants.
After reviewing the covenants, bylaws and membership options, you will then have all of the information needed to make an informed decision regarding your ongoing membership status. You are not required to have your property recorded as being under the Maple Ridge covenants if you would not like to be a member household. It is our hope all residents will see the value and importance of this transition, however you are in no way required to be a member household.
Under the new covenants you will have an initial choice to make which is to:
Option 1) Convert to Permanent Member Status - Agree to become a home under the new covenants and agree to pay a small annual membership fee of just $100 and an additional $300 for Swim/Tennis and pavilion use . These permanent members will have HOA voting rights and will pay the lowest annual fee. Your home will be recorded with Gwinnett County as being under the covenants of Maple Ridge Subdivision and the HOA will pay for and handle the notarizing and recording of the document.
Option 2) Convert to Planned Permanent Member Status - Agree to become a home under the new covenants only when your home sells to a new owner. Your annual fee will remain voluntary, however as a non-member there will be no HOA voting rights and swim/tennis use annually will be assessed at a rate of $450. Each year you would still receive an invoice and at that time, you may voluntarily choose to pay $450 to use the swim/tennis/pavilion facilities or voluntarily pay a maintenance contribution of $50 or more. Your home will be recorded with Gwinnett County as agreeing to transition to the community covenants at the sale of your home. Maple Ridge Subdivision and the HOA will pay for and handle the notarizing and recording of the document. At any time those in this category may choose to permanently transition to Permanent Member status.
Option 3) Non-Member - Not Agree to become a home under the new covenants. Your annual fee will remain voluntary, however as a non-member there will be no HOA voting rights and swim/tennis use annually will be $550 if you would choose to use the facilities. Each year you would still receive an invoice and at that time you may voluntarily choose to pay $550 to use the swim/tennis/pavilion facilities or voluntarily pay a maintenance contribution of $50 or more. Your home will not be recorded with Gwinnett County as agreeing to transition to the community covenants. At any time those in this category may choose to permanently transition to Permanent Member status. or Planned Member Status.
It is our hope that our community will come together for the future of Maple Ridge and all agree to Option 1 to become Permanent Members, agreeing to pay just $100 towards your community or $400 per year for swim/tennis usage. With average HOA fees in Suwanee at approximately $850 per year, we feel the very low rates and the option of paying only $100 when the pool and tennis courts aren't needed will make this the ideal option for those who want to see Maple Ridge continue on an upward trajectory.
Thank you very much for your time and reading this letter! If you have any questions please feel free to click the "Reply to the Letter" button below. We hope to see you at the April 12th meeting!
Have a great day!
President, Maple Ridge Homeowners Association